SENIOR SECRETARY

(LEVEL 4)

This incumbent will report to the Operations Manager/Director of Finance.

Job Purpose

To provide effective and efficient secretarial assistance to the Manager/ Director.

Key Responsibilities:

• Typing and preparing correspondence, reports and other documents.
• Accurately reproducing manuscripts and briefs prepared by the Manager.
• Taking dictation and reproducing notes into final product.
• Establishing and maintaining an effective records management system that allows for security, easy access and retrieval of information/documents.
• Processing incoming and outgoing correspondence; and ensuring that all matters are routed to the Manager or other relevant persons for attention.
• Establishing and maintaining effective liaisons with the Manager and other personnel internally and externally, in order to facilitate the smooth flow of communication.
• Arranging meetings on behalf of the Manager
• Attending meetings and preparing minutes.
• Scheduling of routine and special appointments for the Manager.
• Monitoring stationery and other miscellaneous items used in the unit.
• Monitoring the Attendance Register.
• Updating the online requisition folder.

Minimum Required Qualifications and Experience

• A certificate in Administrative Management – Level 2.
• Four (4) CXC/GCE O’ Level subjects including English Language.
• Three (3) years’ related work experience.

A letter of application accompanied by a Résumé should be submitted no later than May 22, 2023 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only short-listed applicants will be contacted.