DOCUMENT MANAGEMENT ADMINISTRATOR

(LEVEL 6)

Job Purpose

To provide support in the management of records in central registries, and to develop and maintain appropriate systems in support of records movement, maintenance, retention and disposition.

Key Responsibility Areas:

Management/Administrative Responsibilities

• Provides leadership through example and sharing of knowledge/skills.

• Conducts performance evaluations, as required in accordance with PMAS guidelines.
• Assists with the development and delivery of training for staff in the section.
• Prepares reports, as requested.

Technical /Professional Responsibilities

• Examines and evaluates records management systems to develop new systems or improve existing methods for the efficient handling, protecting and disposing of official records and information.
• Assists with the review and documentation of records management policies and procedures.
• Works with the Information Governance Specialist to develop and maintain policies, plans, standards and procedures to control each type of applicable record, document and data item in conformance with established records management standards.
• Assists with the development of a Records Management and Disaster Prevention and Recovery Manual.
• Supervises the operations of the Central Registries.
• Evaluates findings and recommends changes or modifications in procedures, utilizing knowledge of functions of operating units, referencing systems and filing methods.
• Devises the development of databases and electronic systems in support of all records management functions and liaises with the Information Communication Technology Division in the design and control use of such systems.
• Establishes and maintains a system for processing incoming and outgoing documents/correspondences to and from relevant sections.

• Assists with the provision of information related to queries under the Access to Information Act.
• Liaises with the Post Office for the maintenance of franking machine.

Minimum required Education and Experience

• Bachelor of Science Degree in Library and Information Studies, Business Administration, Public Administration, Management Studies OR equivalent qualification.

• Training in Records Management or Information Governance would be a distinct asset.
• At least three (3) years’ experience in a records management environment.

A letter of application accompanied by a Résumé should be submitted no later than May 22, 2023 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only short-listed applicants will be contacted.