ASSET MANAGEMENT INVENTORY OFFICER

(LEVEL 5)

The incumbent will report to the Operations Manager.

Job Purpose:

To update and maintain proper records of all assets acquired and ensures that disposal is done in accordance with established standards and guidelines.

Key Responsibilities:

Administrative Responsibilities

• Assists in the development and implementation of programmes for the Division’s Operational Plan.
• Prepares and monitors work schedules/plan for the unit
• Prepares and submits activity and other reports as requested
• Ensures that staff is aware of and adheres to the policies procedures and regulations of the Division and the Asset Management Policy
• Creates Standard Procedures for management of assets owned, leased/rented
• Ensures the budgetary alignment with assets purchased
• Maintains regular contact with Senior Administrator, Operations to ensure proper recording of all assets in Government houses.
• Monitors and reports on the state of assets to assist with budgetary plans
• Ensures that the asset systems (fixed assets) are maintained
• Ensures that Asset records are aligned with fixed asset accounting records
• Periodically reviews standard operating procedures and internal process and documents and updates accordingly
• Facilitates training of all relevant support staff

Inventory Management

• Ensures that stock cards are updated.
• Checks items in stock to ensure they are equal to amounts on stock cards
• Prepares and submits usage and inventory reports as requested
• Ensure that items are monitored and report deviations in usage
• Establish appropriate re-order levels

Fixed Asset Inventory Management

• Ensure that Fixed Asset Inventory Systems are maintained and that all items of furniture and equipment are accounted for.
• Completes and updates all control records for all categories of furniture, equipment and machinery
• Ensures that all items of furniture and equipment are marked/coded
• Carries out periodic checks on locations and updates location records
• Make arrangements for the Board of Survey for the disposal of unserviceable assets including vehicles
• Arranges for the disposal of assets for which approval has been granted
• Implementation of the approved procedures to provide for custody of all furniture, equipment and machinery
• Ensure system is in place to receive and track all assets via electronic means
• Take custody of Master Inventory and update records
• Authorizes the removal or transfer of All assets the Agency’s locations and intra divisions

Minimum Required Qualifications and Experience

• Associate Degree in Business Administration, Business/Management Studies OR Diploma in Inventory Management OR Supplies Management from MIND
• At least two (2) years’ experience in a similar position, particularly in the public sector.
• Certificate in supervisory Management would be an asset.

A letter of application accompanied by a Résumé should be submitted no later than May 22, 2023 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only short-listed applicants will be contacted.