Government of JamaicaGovernment of Jamaica
Job Description: 

Applications are invited from suitably qualified candidates to fill the following vacant posts within the Corporate Services Division, National Land Agency.

SENIOR RECORDS OFFICER – 2 POSTS - Corporate Services

The successful candidates will report to Asset Management and Inventory Officer/Information Governance Specialist

Job Purpose:

Under the Supervision of the Asset Management and Inventory Officer/Document Management Admistrator, assists with the executions of the functions of asset management and disposal  as well as Registry operations in accordance with established standards and guidelines.

Key Responsibility Areas:

Inventory Management – Supplies

  • Ensures that Stores Requisitions are properly and accurately completed before goods are distributed
  • Updates stock cards upon receipt of goods
  • Ensures that items in stock/on shelf are equal to amounts on stock cards
  • Ensures that the minimum reorder points for all items stocked are maintained and initiates process to replenish stock as is necessary
  • Monitors the use of items stocked and informs the Administrator/ Manager of changes in patterns of use identified
  • Participates in annual stock taking exercise or as requested
  • Liaises with suppliers regarding delivery of goods and queries regarding purchase orders
  • Assist with stocktaking exercise

Asset Management

  • Receives assets and update all relevant inventory records for all incoming fixed assets and distributes to relevant person
  • Ensures all documents are accurate and conform with the issued Purchase Order

Filing/Registry operations

  • Retrieves files as required and distributes them to assignees
  • Aides in improvement and maintenance of file index system
  • Ensures all payment vouchers for assets are received and filed
  • Assist with updating store cards
  • Keeps files current

Fixed Asset Inventory Management

  • Assists with the maintenance of Fixed Asset Inventory system ensuring that all items of furniture and equipment are accounted for.
  • Assist with maintaining the Master, Individual and Location Records
  • Marks/codes all items of furniture and equipment
  • Carries out periodic checks on locations and updates location records
  • Assists with the arrangements for the Board of Survey for disposal of recommended assets.
  • Assist with the preparation of the Fixed Asset Disposal Lists

Other Responsibilities

  • Assists with stock taking exercise.
  • Performs other related duties that may from time to time be assigned.

Required Competencies:

The post-holder will be able to demonstrate:

  • Excellent Interpersonal Skills
  • Sound knowledge of filing, asset management and filing systems
  • Competence in the use of relevant computer software.
  • Good written and oral communication skills.
  • Team player.
  • Sound Work Ethics
  • Knowledge of GOJ procurement guidelines
  • Knowledge of GOJ Comprehensive Asset Management Policy
  • Knowledge of Stores and Supplies Management would be an asset
  • Knowledge o Records Management would be an asset

Minimum Required Education and Experience

  • Five CSEC/GCE O ’Level subjects including, Mathematics and English Language.
  • At least one year’s related experience in stock/supplies/warehouse/inventory management/Registry would be advantageous
  • Training in GOJ Procurement, Supplies Management, Records Management and/or Asset Management would be an asset

Remuneration Package:

Salary Range: $1,085,979.00 – $1,166,538.00

A letter of Application accompanied by a Resume’ should be submitted no later than September 29, 2020 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only shortlisted applicants will be contacted.

 

 

Workshops

Land Registration and Conveyancing Workshop starts May 12, 2020

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Contacts

For general information about our services, please contact us at:

  • asknla @ nla.gov.jm
  • +876.750.5263
  • +876.946.5263
  • 8 Ardenne Road Kingston 10