Government of JamaicaGovernment of Jamaica
Job Description: 

Applications are invited from suitably qualified candidates to fill the following vacant posts within the Corporate Services Division, National Land Agency.

PUBLIC PROCUREMENT ADMINISTRATOR 1 POST

The successful candidate will report to the Senior Public Procurement Officer

Job Purpose

Under the general supervision of the Senior Public Procurement Officer, the Public Procurement Administrator is responsible for providing complete clerical, and administrative support to the Procurement Unit.

Key Responsibilities:

Management/Administrative Responsibilities

  • Coordinate reports on behalf of the Agency for submission to the Ministry of Finance, the Integrity Commission and the Public Procurement Commission
  • Assist with the preparation of monthly reports for submission
  • Maintains records in accordance to the Public Procurement Act, 2015 and the Public Procurement Regulations, 2018
  • Organize and maintains an accurate filing system
  • Maintains a correspondence log-in system
  • Disseminate in a timely manner all incoming and outgoing correspondences
  • Assist with coordinating meetings of the Procurement Committee and Evaluation Committees and dissemination of related documents
  • Assist with the recording and generation of accurate and timely minutes for meetings
  • Responsible for organizing all purchasing documents
  • Ensure that all Purchase Requisitions are channelled through the proper system before generating purchase orders for approval
  • Ensure all necessary information for the processing of Purchase Requisitions are in place e.g. quotations, necessary signatures are affixed before submission for approval
  • Assist with preparation  of Purchase Requisitions to facilitate generation of Purchase Orders
  • Submission of purchase orders from the organization to the Supplier
  • Communicate with all levels of staff regarding the movement of Requisitions and Purchase Orders
  • Assist users with preparing Purchase Requisitions correctly
  • Maintain Proper records management for Purchase Requisitions, Purchase Orders, and C.O.D. letters
  • Assist with maintaining the Contracts and Warranty Logs
  • Ensure that copies of Purchase Requisitions are dispatched to the correct Units
  • Assist with maintaining the Electronic Inventory/Register of Bids and updates as required
  • Assist with Tender Closing and Opening Activities
  • Assist with recording of bids in Tender Opening Meetings
  • Provide clerical support for Tender Evaluation Committee meetings        

   Other Responsibilities

  • Any other duties assigned by the Manager, Public Procurement.

Required Skills/Competencies:

The post-holder will be able to demonstrate:

  • Sound communication and interpersonal skills
  • Good organisational skills
  • Ability to maintain confidentiality
  • Competent in:- MS Excel, MS PowerPoint, MS Word and Report Writing
  • Good command of the English language
  • High degree of integrity and diplomacy

Minimum Required Education and Experience

  • Diploma in Business Administration/ Management Studies/ Accounting or any other

    related field or equivalent qualification from a similar recognized institution

  • At least One (1) year working experience in the related field  

Remuneration Package:

  • Salary Range: $1,166,538 - $1,247,093 p.a.

A letter of Application accompanied by a Resume’ should be submitted no later than September 29, 2020 to jobapplications@nla.gov.jm for the attention of:

The Director, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

We appreciate all responses but only shortlisted applicants will be contacted.

 

Workshops

Land Registration and Conveyancing Workshop starts May 12, 2020

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Contacts

For general information about our services, please contact us at:

  • asknla @ nla.gov.jm
  • +876.750.5263
  • +876.946.5263
  • 8 Ardenne Road Kingston 10