Government of JamaicaGovernment of Jamaica
Job Description: 
  1. PROCUREMENT OFFICER

The successful candidate will report to the Director, Corporate Services Division.

 

Job Purpose

To assist with the procurement of goods and services within the Agency in order to ensure the best value for money in compliance with the Government of Jamaica’s Procurement Guidelines, Policies and Regulations.

 

Key Responsibilities

Management/Administrative Responsibilities

  • Assist the Senior Procurement Officer with the procurement function such as the preparation, interpreting and review of Specifications, contract documents including specifications or Terms of Reference (TOR) and Request for Proposals (RFP).
  • Prepares tender and contract documents for all tenders.
  • Assist with preparing the Unit’s Annual Work Plan.
  • Assist with the preparation of the Annual Procurement Plan for inclusion in the Budget.
  • Conducts Research and prepares response to queries/request for information and/or data related to procurement from the Office of the Contractor General (OCG), Ministry of Finance and the Public Service, as well as Internal and External Auditors.
  • Assist with the preparation of reports to relevant stakeholders on procurement activities.
  • Assists with tender opening activities.
  • Maintains records relating to procurement requests received and logs all documents leaving the Unit for processing.
  • Maintains and keeps current a Warranty Log.
  • Maintains a Service Contract Register and updates on a periodic basis.
  • Assist with maintaining a proper filing system and proper record keeping is observed for all records.                                                                                                               

 

Technical/Professional Responsibilities

  • Prepares Requests for Quotations (RFQ’s) or Standard Bidding Documents for agreed procurement and advertises/seeks quotations according to Government of Jamaica’s guidelines.
  • Analyzes and evaluate documents submitted by Bidders for the supply of goods and/or services in consultation with the technical experts and prepares recommendations.
  • Prepares tender reports for tabling at the Procurement and NCC Specialist Sector Committees as required.
  • Assist with preparing submissions to the NCC Specialist Sector Committee as required.
  • Assist with the posting and evaluation of tender opportunities on the GOJ electronic procurement system.
  • Assist with Monitoring contracts awarded and evaluate performance against agreed service standards.
  • Reviews suppliers’ invoices/quotations to ensure compliance with awarded Contracts and Government Procurement guidelines.
  • Assist with the preparation and submission of the Quarterly Contracts Award Report (QCA) to the Office of the Contractor General.
  • Prepares monthly Public Sector Reporting Form (PSR1) to the Ministry of Finance and the Public Service.

 

Required Competencies/Skills

The post-holder should be able to demonstrate:

  • Good interpersonal  skill.
  • Excellent organizational skills.
  • Excellent oral and written communication skills.
  • Excellent problem solving skills.
  • Must possess an eye for detail.
  • Ability to demonstrate a high level of integrity and ethical standards.
  • Working knowledge of Government of Jamaica Procurement Procedures and guidelines.
  • Working knowledge in the preparation of Standard Bidding Documents, Requests for Proposals/Quotations.
  • Proficient in the use of relevant computer applications (particularly Excel and Word).
  • Sound knowledge of the relevant provisions of the Public Procurement Act, Public Sector Procurement Regulations, FAA Act and Instructions.

 

Minimum Required Qualifications and Experience

  • Bachelor’s Degree in Business Administration, Public Administration, Management Studies or equivalent qualification from a recognized tertiary institution.
  • Two (2) years related working experience in purchasing or procurement (preferably in the Government service) .
  • Professional exposure/training/certification in Procurement (specifically Government procurement) and/or Purchasing/Supply Chain Management would be an asset.

 

Remuneration Package

  •  Salary Range: $1,571,224 .00 - $1,687,214.00 p.a. 
  • Motor Vehicle Travel Allowance: $707,448.00 p.a. (If you own a Motor vehicle).

 

 

2.         TRANSPORT SUPERVISOR

The successful candidates will report to the Operations Manager.

 

Job Purpose

To manage, co-ordinate and oversee the utilization and maintenance of the fleet of vehicles owned by the National Land Agency to ensure efficient and optimal usage in keeping with the objectives of the Agency.

 

Key Responsibilities

  • Coordinates the daily use and deployment of vehicles assigned to the Divisions.
  • Ensures Driver Log books are accurate and are kept current.
  • Ensures that Vehicle Advance Card Logs at all locations are maintained and cards used according to GOJ guidelines.
  • Maintains up to date Inventory of Motor Vehicles.
  • Ensures that all motor vehicle registration and other  documents are up to date and renewed on a timely basis.
  • Monitors use of Fuel Advance Cards and fuel use according to GOJ guidelines.
  • Establishes and maintains a system/schedule for the routine maintenance and servicing of vehicles in accordance with industry standards and established guidelines.
  • Investigates accidents involving the Agency’s vehicles and prepares and submits reports to the relevant Ministries and Departments in a timely manner.
  • Liaises with the Agency’s Insurance Broker in relation to all accidents and ensures that all relevant documents are submitted.
  • Ensures that Weekly Itineraries are prepared for drivers/fleet vehicles.
  • Completes and submits Quarterly Motor Vehicle Reports to the Ministry of Finance in accordance with established guidelines  .   
  • Manages the Vehicle Tracking System and ensures that system updates are done and reports generated as required.
  • Ensures that Motor Vehicle Operational Efficiency Reports are current and updated Quarterly.
  • Ensures that Subsistence and Overtime Claim forms are properly completed and are checked against the Motor Vehicle Tracking System.
  • Monitors usage of fleet vehicles and prepares Exception/After Hours Reports for submission to the Operations Manager.
  • Ensures that Motor Vehicle Valuations are done annually for all fleet vehicles.
  • Collaborates, interprets and provide clarity on advice given by the National Works Agency for the assessment of major repairs to fleet vehicles.
  • Liaises with service providers on matters relating to the servicing and repairs of vehicles.
  • Assesses the operational efficiency of the fleet and recommends to the Operations Manager vehicles for disposal which are unserviceable or uneconomical to repair.
  • Engages the National Works Agency and Island Traffic Authority to receive the relevant recommendations for disposal of vehicles.

 

Required Competencies/Skills

The post-holder should be able to demonstrate:

  • Excellent Interpersonal skills.
  • Excellent problem solving skills.
  • Good negotiation and decision making skills.
  • Excellent written and oral communication skills.
  • Team building skills.
  • Excellent time management, planning and organizational skills.
  • Ability to manage stress and a high stress working environment.
  • Sound work ethics.
  • Sound knowledge of motor vehicle mechanics, maintenance and fleet management.
  • Competence in the use of word processing and spreadsheet software in particular Excel.

 

Minimum Required Qualifications and Experience

  • Associate Degree OR Diploma in Management Studies, Business Studies or Business Administration OR Certification or specialized training in Auto Mechanics or  Motor Vehicle Diagnostics from HEART/JAGAS or any combination of equivalent qualifications.
  • Certificate in Supervisory Management.
  • At least two (2) years’ experience in a similar position.
  • Sound knowledge of GOJ Motor Vehicle Policy and Procedures.

 

Remuneration Package

  •  Salary Range: $1,276,870 .00 - $1,375,166.00 p.a. 
  • Motor Vehicle Travel Allowance: $471,972.00 p.a. (If you own a Motor vehicle).

 

 

3. CASHIER

The successful candidate will report to the Management Accountant/Cashier Supervisor.

 

Salary Range

  •  $829,097.00 - $889,161.00 p.a.

 

Job Purpose

To collect and record on behalf of the Agency, all payments for services offered and ensure the safe custody and prompt lodgement of these payments in accordance with the FAA and Executive Agencies Acts.

 

Key Responsibilities

  • Collects payments and issues receipts for all monies received.
  • Collects imprest and accounts for funds disbursed  against petty cash vouchers.
  • Maintains records of petty cash vouchers.
  • Balances sums received against receipt book on a daily basis.
  • Keeps secure receipt books and payments received.
  • Prepares lodgement for all relevant bank accounts.
  • Ensures that Lodgements are prepared and dispatched on a daily basis.
  • Ensures that cash book is updated on a daily basis.
  • Ensures that cash book is balanced on a monthly basis.
  • Reconciles daily (if applicable) Point of Sale (POS) machines and debit/credit card machines.
  • Makes required entries in Value Book (if applicable).
  • Maintains Cheque disbursement Register.

 

Required Competencies/Skills

The post-holder should be able to demonstrate:

  • Good communication  and interpersonal skills.
  • Effective time management skills.
  • Sound knowledge of accounting principles.
  • Attention to detail.
  • Competence in the preparation of the cash book.
  • Competence in the use of relevant computer software particularly Microsoft Excel. 
  • Sound Work Ethics.                                  

 

Minimum Required Qualifications and Experience

  • Five (5) CXC/GCE subjects including English Language and Mathematics.
  • One (1) year related working experience.

 

Assets

  • Knowledge of the FAA Act and Regulations.
  • Working knowledge of Point of Sale Software.

 

 Applications accompanied by résumés should be submitted no later than Wednesday, November 15, 2017 to:

 

The Manager, Human Resource Management & Development

National Land Agency

8 Ardenne Road

Kingston 10

 

 

 

We appreciate all responses but only short listed applicants will be contacted.

 

Workshops Start in January 2018

Workshops

Land Registration and Conveyancing Workshop starts October 2017

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Contacts

For general information about our services, please contact us at:

  • asknla @ nla.gov.jm
  • +876.750.5263
  • +876.946.5263
  • 8 Ardenne Road Kingston 10